01
Rental valuation
We find out what comparable space actually let for in your area — not what it was advertised at. We show you the range and tell you how many months of vacancy it costs to hold out for a rent ten per cent above it.
Your commercial space
Letting and selling units, warehouses and offices in Warsaw and the surrounding area.
I
An empty unit costs
Every month without a tenant is money nobody is going to give back.
II
Ready to be shown
A unit prepared for viewings lets faster, and for more.
III
A building that works
A tenant who pays, and a lease that makes sure of it.
[ 01 · Service ]
Time always turns into revenue.
The goal isn't the fastest possible letting. It's the right tenant, in the shortest time one can be found, on a long lease.
Villa Estate is a Warsaw agency run by lawyers. We take on your unit, warehouse, office or whole building, work out a rent the market will actually pay, prepare the space to be shown, reach tenants and buyers beyond the listings, check who genuinely has the means to pay, and write a lease that protects you.
[ 02 · The point ]
A property shows what it's worth only once it has the right tenant. Leave finding that tenant to us.
Letting commercial space is a great deal more than putting up a listing. We build a letting strategy around what the property can actually carry, work out which tenants it should be aimed at, and go directly to the businesses for which this particular location has real value. We work with Polish and international brands alike, and on the stronger projects we also talk to chains planning to enter the Polish market or expand within it. We represent the owner's interest at every stage — from preparing the offer and negotiating terms through to choosing the tenant that best fits the long-term goals of the investment.
[ 03 · Comparison ]
On your own, or with us
Anyone can put up a listing in ten minutes. Everything that matters starts afterwards.
On your own
- You set the rent from what you see in the adverts, not from what space actually lets for.
- You show the unit as it stands and explain what could be done with it.
- Everyone who saw the advert rings you — including the ones with no means to pay.
- You take a lease off the internet or from the tenant, and find out what it's missing at the first problem.
With Villa Estate
- We set the rent from deals that actually completed in your area.
- We prepare and show the space so a tenant can see their own business in it.
- We check the tenant before you ever sit down to discuss terms.
- A lawyer writes the lease — on your side, with securities that can actually be enforced.
[ 04 · Reach ]
Tenants don't search the listings
A company that needs a particular kind of space doesn't browse the portals — it rings the agencies it already works with, or puts out a search. So your space goes not only into the listings but into the network of Warsaw offices, to managing agents, and to the businesses looking for exactly this right now. We run the other side of this market too — and we know who is looking for what.
[ 05 · Scope ]
What we do with your space
Six things that happen between the mandate and the signature. We do every one of them ourselves.
02
Preparation
We say plainly what needs putting right before viewings and what will pay for itself. Sometimes that is clearance, cleaning and lighting; sometimes a full fit-out for a particular trade.
03
Presentation
Photography, a floor plan, the technical figures and a description that answers a tenant's questions before they get to ask them: power, ventilation, deliveries, permitted use.
04
Reach
Portals, closed agency databases, the network of Warsaw offices, managing agents, and the businesses that have just put a search out with us. The space goes where people are genuinely looking.
05
Screening tenants
We check the company register entries, how long the business has traded, and whether the sector can carry that rent on that floor area. Interest is not the same thing as the means to pay.
06
Lease and signature
A lawyer writes the lease on your side, we negotiate the terms and the securities, and at handover we record the schedule of condition, the meters and the photographs.
[ 06 · Edge ]
Tenant, lease, rent
The three places owners lose the most — and the three we are genuinely strong at.
01
The tenant
The worst tenant isn't the one who never showed up. It's the one who moved in and stopped paying six months later. We check who you're signing with: the legal form, the trading history, the sector, and whether the proposed rent is covered by what that business actually earns.
02
The lease
Villa Estate is run by lawyers. A commercial tenancy has no statutory protection — you have exactly the rights you write into the contract. We draft the clauses on indexation, penalties, security, subletting, non-compete and reinstatement so that they work in your favour.
03
The rent
Asking too much doesn't cost you the difference in rent. It costs you months of vacancy. We work out both sides: what you actually keep at a given rent, and what you lose waiting for someone willing to pay it.
[ 07 · Security ]
What actually secures you
Four instruments that decide whether you get your money back when a tenant stops paying.
01
The deposit
The simplest and most common security. On a commercial lease it is usually three months' rent, paid before the unit is handed over. We make sure the lease says clearly what it may be set against and by when the tenant has to top it back up.
02
A bank guarantee
The bank undertakes to pay you a set sum on first demand. More expensive for the tenant and therefore rarer, but on larger space and longer leases it is worth pushing for — it still works if the tenant runs out of cash.
03
Notarial submission to execution
Under art. 777 of the Polish civil procedure code, the tenant submits to enforcement in a notarial deed, both for payment and for giving up the unit. Instead of years in court you go for an enforcement clause and straight on to the bailiff. The strongest tool a landlord has, and the deed often costs less than one month's rent.
04
Sureties
A parent-company guarantee, or a personal surety from the shareholders, means the rent isn't owed only by a company set up for this one venture.
[ 08 · Benefits ]
What you actually get
No asterisks and no small print — this is the scope we deliver on every mandate.
01
A shorter void
A realistic rent, a prepared space and reach into the businesses that are actually searching. That is how the time to signature comes down.
02
A checked tenant
You know who you're signing with, and what their ability to pay rests on, before you hand over the keys.
03
A lease on your side
Written by a lawyer, with securities that can be enforced rather than merely written down.
04
The outcome worked out
What you actually keep after charges, tax and rent-free periods — not the headline rate per square metre.
05
Less of your time
You don't take calls from passers-by and you don't drive out to viewings that go nowhere.
06
Support after signing
The schedule of condition, the meters and the handover, and afterwards the reconciliations and the conversations with the tenant, if you'd rather leave those to us.
Tell us what you have to let or sell.
The first conversation and the rental valuation are free. We reply within one working day.
[ 09 · The process ]
From the mandate to the signature
This is what a typical instruction with us looks like. With space that is ready, it fits into six to twelve weeks.
Start
Inspection and paperwork
We look at the space and check the land register, the permitted use, the consents, the utilities and what may lawfully be carried on there. That decides who we can offer it to at all.
Week 1
Rental valuation
We set your space against what actually let nearby and show you the range, together with the cost of holding out for the top of it. The decision is yours, but made on figures.
Weeks 1–2
Preparation and materials
We say what to put right before viewings, and produce the photography, the floor plan and the technical sheet. The tenant gets the answers before they think to ask.
Market
Reach and viewings
Portals, closed databases, the office network and the businesses that have put searches out with us. We run the viewings ourselves and come back to you with what the market is telling us, so the offer can be adjusted to what it expects. We keep looking until we find the best tenant.
Screening
Checking the tenant
We check the legal form, the trading history and the real ability to carry that rent. We turn down the ones who can't, and tell you why.
Negotiation
Terms and securities
Rent, term, indexation, rent-free periods, contribution to the fit-out, deposit or guarantee, notarial submission to execution. The result is converted into what you actually keep across the whole term.
Completion
Lease and handover
A lawyer prepares the lease and the annexes, you sign, and we record the schedule of condition, the meters and the photographs as the unit is handed over.
After signing
We stay in touch
We help with the service-charge reconciliation, with indexing the rent and with conversations with the tenant during the term. As the end approaches we come back to it early — so the next tenant is ready before the last one gives back the keys.
[ 10 · Voices ]
What owners say
From owners whose space we have let and sold in Warsaw and the surrounding area.
What I value most is the professional approach and how well they know the market. They didn't stop at publishing the listing — they went looking for the right tenants and kept us posted as things moved. The unit ended up let to a company that fits the character of the property exactly. I'd recommend working with them without hesitation.
The tenant I'd have let in myself failed the checks: the company was three months old with no history at all. The second one has paid on time for two years.
From the start it was clear that protecting the owner's interest was the priority. We had support preparing the offer, assessing candidates, negotiating and drafting the lease. It was a working relationship built on knowledge, experience and straight communication. We'll use them again on our next projects without a second thought.
[ 11 · Questions ]
Before you ask
The questions owners ask most often. If yours isn't here, write to us and we'll answer it personally.
We agree the fee before we start and write it into the contract — nothing gets added along the way. On a letting it is set against the rent; on a sale, against the price achieved. The first conversation and the rental valuation are free.
You don't, and we don't make it a condition. We will tell you plainly what changes: with sole agency we put more in — marketing materials, reach, time — because we know the work won't be wasted. Without it we do exactly what the contract says, and we can't promise a result within any particular timeframe, because we simply don't have full control over it.
Both. When commercial space is sold, what counts above all is what it generates: the lease, its term, the securities and the yield. A well-drafted letting can lift the sale price more than a refurbishment will.
That is the first thing we ask about, and it is rarely bad luck. The reason is usually one of three: a rent detached from the market, a space nobody can picture themselves using, or a restriction the tenant finds out about too late. We say plainly which one it is.
The legal form and the company register entries, how long the business has traded, the filed accounts where they are public, and whether the sector can carry that rent on that floor area. With young companies we ask for a surety or stronger security — and we tell you what came back.
Usually the owner, but not always and not in full. Part of it can be passed to the tenant in exchange for a longer term, or settled through rent-free periods. We work it out together before you start anything.
Yes. We run the viewings ourselves, reports and photographs come to you electronically, and the lease can be signed through an attorney. We act for owners in Polish, English, Ukrainian and Russian.
With space that is ready and a realistic rent, usually six to twelve weeks from mandate to signature. Hospitality and unusual space take longer, because the pool of tenants is narrower. We say so at the start, not after three months.
[ 12 · Consultation ]
Tell us what's standing empty.
Write and tell us what space you have and what you want from it. Within one working day we'll come back with a rental valuation, an honest read on the situation and clear terms — no obligation, and no adding you to a mailing list.
- The first conversation and the rental valuation are free.
- We don't require sole agency to start the conversation.
- Your details stay with Villa Estate. We don't sell them and we don't share them.